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Membership Admission
Q 1 : What are the requirements in applying for Associateship?
A1 : You are eligible to apply for election to Associateship if the following requirements are met:
- to pass the Institute's qualifying examinations;
- to acquired sufficient relevant working experience, i.e. six years. This can be reduced by up to three years if applicant possess a recognized full time degree qualification
- shall satisfy the Council that he/she is a fit and proper person;
- have been a Graduate of the Institute
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Q 2 : What documents should I submit in applying for Associateship?
A2 : You need to submit a completed Associateship application form with the election fee. All supporting documents, such as the certified true copies of reference letters, certificates of academic qualification and professional qualification should be submitted. The Associate application form can be downloaded from the following link:Associateship Application Form
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Q 3 : I am currently a student of the Institute, can I apply for election to Associateship?
A3 : Registered students must complete the qualifying scheme in order to become a Graduate of the Institute before they are eligible to apply for election of Associateship. The Institute will not proceed with the application until the Graduate status is confirmed and the graduate advancement fee has been settled.
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Q 4 : What are considered as relevant working experience?
A4 : The following areas of work areas are considered as relevant for applying Associateship:
- Company Secretarial
- General Management
- Administration
- Legal
- Pension Management
- Personnel
- Accounting
- Audit
- Finance
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Q 5 : What is the supplementary form?
A5 : Applicants whose job are not relating or worked fully in the areas of Company Secretarial / General Management / Administration / Legal Pension Management / Personnel / Accounting, Audit and Finance, are required to ask their direct supervisors to fill in the supplementary form.
The Supplementary Form is required information to certify the percentage of the applicant's time spent on specific job duties and to assess whether the applicant's work in a post would be considered as relevant working experience. Applicants should submit one supplementary form for each position.
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Q 6 : Do I need to submit the supplementary form for the Associateship application?
A6 : Applicants are required to submit if they have worked or working at the following positions (these are quoted as examples and not inclusive):
- Executive Assistant
- Sales and Marketing positions
- Assistant to CEO/CFO
- Personal Assistant
- Trade mark assistant
- Product marketing representative/ officer/ assistant
- Secretary, Junior Secretary and Senior Secretary
- Transport officer
- Clerical officer
- Sales executive/officers
- Research assistant/ officer
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Q 7 : If I do not have 6 years of relevant working experience, can I apply for election to Associateship?
A7 : A reduction in experience requirements will be granted if an applicant possess a recognized full - time degree qualification from a recognized institution. The reduction period will be based on the number of years of full - time study and subject to a maximum of 3 years.
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Q 8 : If I have already gained 6 years of relevant working experience during my previous employment(s), do I need to provide latest employment information?
A8 : Although some members have gained more than 6 years relevant working experience in previous employment, it is necessary to provide the latest employment information for consideration. Certified experience must cover a total period of not less than six years dating back from the date of application.
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Q 9 : What are the requirements in applying for Fellowship?
A9 : You are eligible to apply for election to Fellowship if the following requirements are met:
- to pass the Institute's qualifying examinations;
- to have held a Fellowship level post for at least three of the past ten years either as i) secretary or assistant secretary, or ii) in an executive or administrative position in an organization
- shall satisfy the Council that he/she is a fit and proper person;
- to have maintained membership of Associate for at least one year or more
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Q 10 : What documents should I submit in applying for Fellowship?
A10 : You need to submit a completed application form with the Fellowship election fee. Certified true copies of the following documents should also be submitted:
- employment certification or reference letters
- reports and accounts or other proof of the size of the employing organization
- comprehensive hierarchy charts
- detailed job duties and responsibilities
- list of clients information, if in public practice or employed in professional firms
- certificate of academic qualification and certificate of professional qualification
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Q 11 : How do I count my working experience?
A11 : Working experience of less than three months or an incomplete month of each employment would not be counted for election to Associateship.
Example A :
ABC Company (Period of employment: from 3 March 2005 to 15 May 2005)
This is not counted as the working experience is less than 3 months.
Example B:
So & So, CPA (26 May 2005 - 28 June 2006)
Counted working experience is from 1 June 2005 to 31 May 2006
All positions stated in the applications form must be supported with certified true copies of reference letters with the dates of employment period and position(s) held during the period. These must be signed by the employers or direct supervisor of companies.
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Q 12 : How long can I remain as a Graduate of the Institute before I apply for election to Associate?
A12 : According to Article 10.2 of ICSA Bye - Law and Article 10.3 of the Memorandum of Articles of HKICS, every Graduate should seek election within ten years of being admitted as a Graduate. The Council will consider the cases of Graduates who do not meet the requirements to become an Associate within ten years to decide whether they can be Graduates.
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