The Hong Kong Institute of Chartered Secretaries

IMPORTANT NOTICE - Studentship applications can be submitted at anytime during the year. However, if applicants wish to sit for up-coming examinations, they must submit their studentship applications by the following deadlines:

31st January for applicants wishing to sit for the following June examination; or
31st July for applicants wishing to sit for the following November examination.

Studentship Registration

Entry Requirements The Institute's examinations can be attempted only by registered students of the Institute. In order to become a registered student an applicant must comply with the following:
1.		Application for registration must be made via the prescribed application form obtainable from the Institute.
2.		Applicants must meet the entry requirements of the IQS and must be holders of any of the following qualifications:
	(i)	Recognized university degree;
	(ii)	Recognized professional qualifications;
3.		Every applicant for registration must be recommended as fit and proper for admission to the examinations of the Institute by a member of the Institute or by a person of professional standing.
4.		The decision of the Institute on all applications shall be final.

How to Register As a Student Applicants are required to complete and return the prescribed application form in person to the Secretariat with following documents:
1.	Original and photocopies of all educational and professional certificates and transcripts in support of the application.
2.	A recent photograph in the size of 25mm x 30mm
3.	Registration fees: payment can be made by EPS, cheque (payable to "HKICS") or credit card.
At submission of the above documents, the applicant must present his/her Hong Kong Identity Card/PRC Identity Card to certify his/her identity.
Notes
a.		Registration by post will only be accepted if copies of documents enclosed are certified by either an Associate/Fellow member of HKICS or Government District Officer. In this case a copy of the applicant's HKID card/PRC ID card must be enclosed.
b.		HKICS Secretariat Office hours: Monday to Friday : 09:00 - 18:00 Saturday : 09:00 - 13:00

Studentship Renewal

Student renewal fees are due each year on the anniversary of the date of registration, by then the Secretariat will send a renewal notice reminding students to renew their studentship.

Renewal debit note will be sent to students two months prior to the expiry date. SMS and email reminders will be sent one month after the studentship expiry date. A final SMS reminder will be sent to students fourteen days prior to the studentship removal. Students whose renewal fees have been overdue for two months will be automatically removed from the student register. Students need to re-register and pay a re-registration fee to continue their studentship thereafter.

Once removed from the register, students are not allowed to sit for examinations and are no longer entitled to use the Institute's services until such time as they have been re-registered.

Closing Dates for Applications

Applications can be submitted at anytime. However, if the applicant wishes to sit for up-coming examinations, the following dates must be observed:

31st January for applicants wishing to sit for the following June examination; or
31st July for applicants wishing to sit for the following November examination.

Late Studentship Registration Policy on taking corresponding examinations

With effect from 1 August 2010, an administrative charge will be applied on studentship registration submitted within the following specific periods stated below for taking corresponding examinations in June and December:

Studentship registration	Examination diet
1 to 15 February	June examination
1 to 15 August	December examination

Re-registration

A student whose registration was removed or withdrawn may apply for reinstatement of their original registration or new registration as a new student. The Institute may, in its absolute discretion and without assigning any reason therefor, approve or decline such application.

Re-instatement of a student's original registration and all his/her examination results and approved exemptions at the time of the student's removal/ withdrawal shall normally be granted. Students are also required to settle any outstanding exemption payment under the Foundation and Pre-Professional programmes of the Hong Kong Qualifying Scheme.

Applications for new registration from students whose de-registration period is more than 3 years shall normally be granted. But students' past examination results and previously approved exemptions will not be reinstated in such circumstances.

(Effective date: 1 August 2004)